B2B Web2Print and Customer Portal for
The Printing Industry
Seamless Accounting Software Integration for Smarter Print Business Operations
One ordering platform, built for B2B workflows
The B2B portal acts as a dedicated ordering system for corporate clients. Customers log in to see only what is relevant to them: approved products, pricing, and workflows—while all activity flows directly into the PrintPLANR MIS.
Why B2B Web2Print is needed for printing companies
Why B2B Web2Print is Needed for Printing Companies
Many print companies still manage B2B orders through emails, phone calls, and spreadsheets. Over time, this becomes difficult to handle. Orders are missed, details are unclear, and customers keep calling to check order status.
A B2B Web2Print portal gives customers one place to place orders and track updates. For the print company, it reduces manual work and keeps all order information in one system. For the customer, it brings clarity and saves time.
B2B Customer Portal Connected to Print MIS
The B2B Web2Print portal works directly with the PrintPLANR MIS. There is no separate system and no need to connect multiple tools.
When a customer places an order, it automatically appears inside the MIS as a job or a quote. Files, quantities, specifications, and pricing are captured correctly. The production team works from the same information, which helps avoid mistakes and rework.
Products that can be Ordered Through the B2B Portal
The B2B portal supports different types of print products.
Standard and Stock Products
Customers can order brochures, stationery, marketing material, or stocked items where specifications are already defined.
Customizable Print Products
Products like business cards and flyers can be customized while following brand rules set by the print company.
Online Design Studio
Customers can edit layouts on screen and see a preview before placing the order. This helps reduce errors and approval delays.
Personalized B2B Web2Print for Control and Scale
Spend Limits and Order Control
Print companies can control how much a customer or user is allowed to order. Limits can be set per day, per month, or per year.
This is useful for companies that want to manage budgets across departments while still allowing self service ordering.
Approval Workflows
Some organizations require internal approval before an order is printed.
PrintPLANR supports approval workflows that match how the customer works. An order can go through one or more approvers before it reaches the print company for production.
Artwork Approval for B2B Customers
Many corporate print orders require artwork approval before printing.
The customer portal allows users to review proofs, approve artwork, or request changes. All approvals are recorded and linked to the job inside the Print MIS, creating a clear approval trail.
Variable Data Ordering for Bulk Personalization
Variable Data Ordering is useful when many personalized items are needed at the same time, such as business cards for new employees.
Customers upload a data file and the system generates previews automatically. After approval, the order is sent directly for printing. This saves time and reduces manual effort.
Payment Options for B2B Customers
The B2B Web2Print portal supports payment gateway integration.
Print companies can decide whether customers must pay before orders are accepted or whether billing is handled through account terms.
Reordering and Order Tracking
B2B customers often repeat the same orders. The portal allows them to reorder previous jobs without starting again.
Customers can also view order status online instead of calling or emailing the print company. This saves time for both sides and keeps communication clear.
B2B Lite Customer Portal
In some cases, print companies do not want customers to place orders online.
The B2B Lite option allows customers to log in only to view order status, approve quotes, and approve artwork. This provides visibility without changing existing ordering processes.
Reports for B2B Customers
Print companies can generate reports and share them with B2B customers, usually restricted to admin users.
Reports can include order history, spending details, department wise usage, or stock information when warehousing is involved.
RFQ and Quote Based Requests
Some print jobs cannot be defined clearly as online products.
Customers can submit a request through the portal. The system converts it into a quote inside the Print MIS. Once the customer approves the quote, it becomes an order and moves into production.
Who this B2B Web2Print
Portal is for
This solution is designed for businesses that handle frequent, high-volume, or brand-controlled print orders. It helps streamline ordering, reduce manual coordination, and improve customer experience across B2B print workflows.
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Printing Companies
High-volume and repeat print order management
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Corporate Marketing Teams
Brand-controlled and consistent print assets
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Print Brokers
Centralized ordering across multiple vendors
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Promotional Product Companies
Customized and bulk merchandise orders
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Enterprises & Multi-Location Businesses
Standardized ordering across teams and locations
Pricing Approach
Pricing is tailored to fit your print business requirements.
- Business size and order volume
- Number of users and access levels
- Features required for your operations
PrintPLANR offers an affordable, flexible pricing model.
You pay only for what your business needs today and can scale anytime.
Proven Results from PrintPLANR’s B2B Web2Print Platform
250+
businesses use PrintPLANR’s B2B Web2Print portal
500k
B2B print orders placed and synced directly to Print MIS
75%
time saved by replacing manual quotes with online storefronts
50%
faster order-to-job cycle through MIS-integrated Web2Print
99.99%
uptime to ensure uninterrupted B2B print ordering