• Workflow Management Information System for Printing Companies


  • PrintPLANR works for any size of printing business!

    PrintPLANR serves as a complete management information system. No matter the size of your business, the software solution Print Management Information System (Print MIS) works for you!

    The MIS solution works great for printing companies, signage industry and promotional companies. The Print MIS system can be used by all levels of management users, technicians, designers, print managers and sales teams.

    PrintPLANR is a Print MIS System surprisingly affordable given its wide range of features and efficiency. If we don’t use it, we won’t sell it! PrintPLANR is a perfect Print MIS Solution for Printing Businesses, Print Brokers, Signage Industry and Promotional Companies to name a small range of print companies that can use the system.

    All available modules are unique in their functionality and opting for them all will promise the best outcome. Although, as mentioned here, you may opt for what your business needs, especially if you are a start-up. Remember, you can always add more!

  • Digital Print

  • Offset Print

  • Large Format (Signage)

  • Promotional Products


  • Print CRM

  • The module Print CRM as we often call it, enables you to manage your database and use advanced features to serve your prospects and customers in a better way. Some features of this Print MIS module include:

    • Manage Customers, multiple contacts, departments, locations, notes, tasks and every other info necessary for your print business, under one roof.
    • Manage your leads, create web to lead forms and manage various statuses of these leads. Measure the probability in vision with the help of ‘lead to client’ conversion ratio.
    • Forecasting tool to measure the Sales KPI.
    • Dashboard (customized as per your specification) to get a quick snapshot of how your business is doing and notice the areas that require your (immediate) attention.
    • Supplier/Vendor Management with automated business rules for easy workflow & automation.
    • Customized reports to get your type of report from the raw data.
    • Unlimited Settings to customize Print CRM to fit your business needs.

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  • Print Estimation/Quote Management

  • The Print Estimating Module or the Quote Management Module empowers your Print MIS Systems with various templates to suit your quote requirement. Specific ready-templates are provided for various types of printing to allow your sales team to stay competitive with their quote. You can also add your own template and save it for future use. Some features of this Print MIS module include:

    • Digital Print, Offset Print, Signage (large format) Print, Product Catalog or other Miscellaneous Print Jobs, our specific templates help your team create a quote to suit your customer needs and for your company to calculate the right amount of margin.
    • Create your customer requirement and get your vendors/suppliers to quote based on those print requirements. Compare, add markup and send across quotes to your customers.
    • Generate and email the quote in your designed PDF format with your own branding and send it across to your customer with restricted information.
    • Various statuses to measure the probability of that quote. Search for quotes using status.
    • Add more items, copy, edit or run quote with various options and a host of other features.
    • Dashboards and Reporting to measure and view the status of your quoting systems.

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  • Print Job Management/Electronic Job Card

  • Print Jobs can be tricky at times. PrintPLANR helps you organize your print jobs based on their assigned deadlines. Some of the features include:

    • Manage the complete workflow of an Order Fulfillment or Job Processing including Pre-Press Jobs, Press, Post-Press & Dispatch.
    • Create Electronic Job Cards right from the MIS for print jobs and link the process with status of the Job.
    • Create Purchase Orders, Delivery Notes and Products from within the print job screen. With this feature, the smart Print MIS System saves time and avoids repeated data entry.
    • Record the planned and the actual timeline & costing to measure the cost of sales & the actual profit therein.
    • Automate the process with various actions & change of status.
    • Generate customized reports. These reports along with the dashboard widgets provide a detailed insight of the whole process.

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  • Purchase Order/Vendor Bills Management

  • Suppliers/Vendor bills management is a key element in any printing business. Be it paper, ink or other consumable items, easy ordering is a must and that’s where PrintPLANR inventory linked with suppliers comes into play. Features of the purchase order module of Print MIS System include:

    • Link your consumable items with suppliers for one-click Purchase Order (PO) creation.
    • Create easy outwork jobs PO and monitor the goods received by customer.
    • Map this with supplier invoice and export the purchase orders to your accounting software.
    • Create a purchase order from multiple jobs or multiple purchase orders from a single print job.
    • Record payment with the option to mark goods as received.
    • Review your purchase via Reporting and Dashboard features.

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  • Print Invoicing, Payment and Accounts

  • Invoice your customers before the job starts or create invoice on the job’s completion. Creating invoices with PrintPLANR is very easy – the Print MIS Systems automatically picks the job information from the relevant job and the Invoice Contact from the CRM database. Features of the print invoicing module include:

    • Combine multiple print jobs of the same customer on to one invoice or create multiple invoices for various items within the Job.
    • Create Performa Invoice or Invoice your customer post production and/or delivery.
    • Set due date based on CRM setting on the MIS System per customer.
    • Record Payments into the Print MIS System as and when they are made.
    • Set accounting code as per the job and export these invoices in a scheduled or an automated manner to your existing accounting software.
    • Run reports and view invoices on dashboard to have a better control on customer billing and payment.

    Free Trial


  • Product Catalog/Warehouse Products

  • PrintPLANR works beautifully for printers stocking products for their customers or print managers managing products for their customers. Features include:

    • Unlimited settings to create various product types broadly classified into Editable, Non-Editable and Stock Products.
    • The warehouse module lists all products that are in the warehouse, with an option to select low-stock alert for each individual product.
    • History of stock for each product for better idea about the usage and demand of that product.
    • Stock Products further have various other options to suit customer requirements.
    • Dynamic Kit Products help promotional companies to know and sell the products individually or as a kit.
    • Various Pricing & Discount Options.
    • Allow online proofing of Editable Products only with the PrintPLANR Print MIS System. Create Editable Products using the WYSIWYG (‘What you see is what you get’) editor.
    • Create additional options for each product to allow customers to further customize the product, hence reducing time and helping you serve better.

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  • Reporting & Live Dashboard

  • This is where the PrintPLANR system yet again proves to be a complete MIS and allows its customers to get the best out of data accumulated by their business. ‘Saved,’ ‘Customized,’ ‘Build your own report’ and the ‘Dashboard’ features give each user (as per their role/access) more power to measure the business success and take the right business decision.

    • Various ready-made reports for each module of the print software to get instant data on the screen or export to excel, PDF or CSV/Text format.
    • Create your own report – empowers you to select the information and the filters you want and not wait for the technical team to build the report for you.
    • Dashboard – Both summarized and detailed info gives a clear insight of how and what direction the business is moving.
    • Various rules/access controls to avoid misuse of these data and/or export out of the system.
    • Customize reports for each module with fields you want to view.

    Free Trial


  • Settings & Customization

  • Operate PrintPLANR the way you want keeping in mind what your business needs. Unlimited settings in the MIS to frame your own rules, create a smoother workflow and set to view data the way you’d like.

    • Customize the entire solution to be unique with your own logo, branding, colors, headers and footer.
    • Create unlimited access roles and provide your users with limited or full access. Hide your costing, profit-margin or even the selling price from some of your staff-users.
    • Automate workflow to save time and execute your work faster.
    • Emails, Alerts, Content, Templates – we created all that the print industry demands.

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  • Integrate Print MIS

  • PrintPLANR understands your need of a specialist software at some places to perform industry-standard work like Proofing, Sending Data on to the Press and/or sending delivery information to third party warehouse or carrier company. We allow all of these with our custom development module:

    • Input and store information of your leads directly on to the PrintPLANR system.
    • Create RFQ for your customer to feed directly into the quote system.
    • Orders from external ordering systems are also supported by the Print MIS system.
    • PrintPLANR can send packing list/delivery information to the warehouse or carrier company for timely delivery & record.
    • Job Definition Format (JDF) to directly feed your press with the printing info.
    • Export the data from PrintPLANR system to another CRM, Accounting, Warehouse, Delivery, Carrier or other software system.
    • Still missing something? Talk to us.

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  • All these modules are built with special care and interact with each other seamlessly, resulting in a seamless work outcome. More often than not, staff members are replaced for one reason or another, meaning that the knowledge they had gained via various aspects like training and experience leave with them. With an automated solution, you have all input still intact and the solution replaces all manual tasks that were carried out by them, so the work is hardly affected.

    The above modules are basic but necessary and make the Print MIS System all the more efficient. When you opt for PrintPLANR, the system is self sufficient and you would never require any other software to take care of any part of your business.

    Other than the above features, if you have another suggestion or requirement, feel free to contact us and we will work on getting that incorporated as well. You can reach us here.

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