What Is SaaS Print Management?

Understanding SaaS Print Management

Saas is referred to as Software as a Service, it is a cloud print management software that helps organizations to manage and control their printing infrastructure.

Traditional print management involves managing physical print servers, drivers, and queues within a company’s on-premises network.

Unlike traditional print management, SaaS print management moves functionalities to the cloud, offering a more scalable, flexible and accessible solution.

Advantages of SaaS Printing

  • Cost Savings :

    SaaS reduces the need for upfront hardware and software investments, eliminating initial expenses and also offers a subscription-based payment model.

  • Flexibility :

    SaaS printing solutions are rapidly able to modify the printing resources to meet requirements and meet an organization’s evolving needs.

  • Safety and Security :

    Sensitive print data and documents are protected by the strong security elements that SaaS printing often integrates.

  • Collaboration :

    Web-to-print SaaS makes it easier for users to exchange and manage documents in collaborative printing situations.

  • Improved User Experience :

    Through a wide range of devices and locations, users can take advantage of a consistent and optimal printing experience with this cloud print management software.

Features of SaaS Printing Solutions


Centralized Print Management

A web-based interface allows the administration to monitor, control and manage the printing resources from anywhere with a good internet connection.

With a centralized print queue management system it becomes much easier for administrators to control and configure the print queues. This makes it easier to monitor the printing activities in an organization.

User Authentication and Access Control

Using user authentication, such as a username and password, or other secure techniques, printing resources can be accessed securely. Set up and enforce rules for access control to limit or allow access based on the roles and responsibilities of users.

Tracking and Reporting

Using print analytics and reporting tools, provide information on printing routines, expenses, and their effect on the environment. With print job tracking you can easily monitor the real-time print job status which allows administrators to quickly detect and resolve the issues.

Secure Print Release

Secure Print Release is an important feature that protects document confidentiality. Documents printed by users are queuing up to be physically released from the printer, improving security by blocking unwanted access to confidential data.

Follow Me Printing is a secure printing solution where users release their print jobs at any enabled printer. They authenticate at the device, promoting flexibility and confidentiality in document handling.

Mobile and Remote Printing

Mobile and remote printing enables users to print documents from smartphones, tablets, or computers, transcending geographical constraints. Utilizing wireless connectivity, users can effortlessly send print jobs to connected printers, fostering flexibility and on-the-go productivity.

This feature accommodates diverse work scenarios, allowing individuals to access and print documents without physical proximity to the printing device. It enhances efficiency and adaptability in modern work environments, responding to the changing needs of remote work and mobile-centric workflows.

Cost Management

Throughout a project or business venture, cost management involves keeping an eye on and managing expenses. To maintain financial efficiency, it involves tracking expenses, planning the budget, and making the best use of available printing resources.

An organization’s capacity to use resources wisely and accomplish its goals while maintaining fiscal responsibility is enhanced by effective cost management.

LDAP Directory Integration

Lightweight Directory Access Protocol (LDAP). It is used for more efficient user identification and access control in print management, LDAP Directory Integration connects printing systems to LDAP directories.

Utilizing pre-existing directory information for user identity and permissions inside the printing environment improves security, streamlines user administration, and ensures consistent and effective print job management.

Print Driver Management

Managing and maintaining the software that enables communication between computers and printers is known as print driver management. It ensures consistency, speed, and compatibility across different devices in a network.

Effective print driver management contributes to the best potential performance of the print infrastructure by minimizing compatibility problems, improving system stability, and enabling users to print without interruption.

Flexibility and Scalability

Flexibility is the ability to modify features to meet evolving organizational requirements and a variety of printing requirements.

Scalability makes growth smooth by effectively managing increasing print volumes, user counts, and device counts. As the need for print services grows, scalability ensures maximum performance while flexibility allows for customized processes.

Together, they give organizations the ability to rapidly expand operations in response to evolving company dynamics and customize print management to their unique needs.


SaaS Print Management is the term for a cloud-based solution that automates operations related to printing. A Software-as-a-Service model helps enterprises centralize print management, track consumption, and save expenses. This technology provides accessibility and scalability by doing away with the requirement for complex on-premise infrastructure.

By choosing PrintPLANR, users can improve document security, monitor expenses, and remotely manage print operations. With our SaaS Print Management, we ensure a flawless printing experience, increase productivity, and reduce the negative environmental impact.

Try PrintPLANR’s cloud print management software and open a door to the modern world of printing.